AWay From Home: Bali Village Experience
2 day 1 night in remote Balinese village
A Virtual Assistant matching service for purpose-driven founders
We connect purpose-driven entrepreneurs with reliable, values-aligned virtual assistants so you can focus on the work that matters most.
You didn't start your company to manage spreadsheets and inboxes
Most impact-driven founders hit the same wall: endless admin, late posts and the guilt of falling behind.
Founders we work with often save 5-10 hours/week, reduce admin by up to 40%.
From one founder to another
Building something meaningful often means you end up doing everything yourself.
The inbox, the admin, the scheduling, the content, the follow-ups and not enough time for the work that actually moves your mission forward.
I created this service so founders like us could get trustworthy support without the overwhelm of hiring, testing, training, or managing alone.
How it works
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Start your match
Complete our short intake form to share your needs, tasks, tools and hours needed.
1 -
Discovery call
A short call to clarify your needs and define the right kind of support for you.
2 -
Handpick your matches
Within 3 working days you'll receive 2-3 pre-vetted VAs aligned with your mission.
3 -
Start confidently
Interview, select and begin working with your VA. (We stay available for light support during onboarding)
4
Once you begin working together, payment goes straight from you to your Virtual Assistant. We don’t sit in the middle or take a percentage.
What a Virtual Assistant can do for you
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- Inbox + calendar management
- Appointment scheduling
- Data entry
- CRM updates
- File organisation
- Travel logistics
- Invoice tracking
- Vendor coordination
- Personal calendar
- Gift research
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- Social media scheduling
- Caption writing
- Newsletter uploads
- Canva design
- Blog formatting
- Analytics tracking
- Community engagement
- Influencer outreach
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- Tool setup (Notion, ClickUp, Airtable)
- Process documentation
- Automation setup (Zapier, Make)
- Market and lead generation
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- Meeting notes
- Client onboarding
- Proposal formatting
- Slack or Circle (Community) moderation
- Follow-ups
- Light bookkeeping
Still not sure what your Virtual Assistant can do for you?
Pricing
You pay your VA directly for their ongoing work. We do not take a percentage or mark up their pay.
Match Fee: USD$100-180*
*The match fee equals your Virtual Assistant's first week salary. Typically USD$100-180 for 20-30 hours. For more hours or specialist support we’ll quote accordingly.
Optional Add-Ons:
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We set up the full working system so you don’t have to figure out how to delegate.
Hiring a VA is only helpful if you know how to hand things over. Most people get stuck here, the tasks are in your head, your Notion is half-organized and your days already feel full.
We can create your task system, communication flow and handover plan, then personally walk you and your VA through so they can start strong from day one.
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We stay with you and your VA during the first month to make sure everything runs smoothly, tasks are completed and momentum is maintained.
Without structure, most founders end up:- Re-explaining tasks
- Wondering what the VA is doing
- Feeling guilty delegating
- Or taking tasks back because it feels faster to do them themselves
This guided support prevents all of that.
Example Cost Scenarios
| Scroll left to right | Typical Tasks | Hourly Rate | First Week based on 20 hours | Your Matching Fee |
|---|---|---|---|---|
| Generalist VA |
Inbox, scheduling, admin, file organisation
|
$5–$6/hr
|
$100–$120
|
$100–$180
|
| Ops / Marketing Support |
Social media scheduling, research, CRM upkeep, community support
|
$6–$8/hr
|
$120–$160
|
$120–$240
|
| Specialist VA |
Notion systems, ClickUp setup, SOPs, content workflows, project support
|
$8–$10/hr
|
$160–$200
|
$160–$300
|
Why work with us
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Curated matching
2–3 Virtual Assistants aligned to your workflow in days -
Aligned values
VAs who understand impact and purpose-led business -
Fair & transparent
You pay your VA directly, ethical pay, no mark-ups or hidden fees -
Founder-led
Support that understands what you’re building
FAQ
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You will receive 2-3 shortlisted VAs within 3 days after the discovery call. If your needs are more specific (tools, timezone, niche), it may take a few extra days to ensure the right fit.
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Yes, as long as we have capacity. We keep the number of active matches small so we can give each founder and VA proper support.
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Our VAs are compensated at $5–$10/hour, depending on experience and role.
You choose the hours that work for you (most founders start with 15–30 hours/week).
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Once matched, you pay your VA directly, we don’t take a percentage or mark up their rate.
This keeps the relationship fair, transparent and respectful.
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Our fee equals your VA’s first week of pay, usually $100–$300, depending on hours and skill level.
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It’s normal for the first few weeks to be an adjustment while your VA learns your working style and preferences.
We recommend giving the collaboration at least the first month to find flow.
If after that it still doesn’t feel aligned, we’ll offer a one-time rematch at no additional cost. This helps ensure fairness for both you and the VA while keeping the process intentional and respectful. -
Yes, you can add Onboarding Setup for $150, where we build your task handover system and clearly define weekly workflows.
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Optionally, Yes. Our 30-Day Support add-on ($250) includes weekly check-ins, progress tracking and troubleshooting to help your VA settle in smoothly.
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Yes, we can continue providing monthly support beyond the first 30 days.
The ongoing support remains at the cost of $250/month. You can continue or pause at any time.
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Contact us at va@trappetravel.com
Make room for the work that actually matters.
If you’re stretched thin, we can help you hand over the work that’s draining your attention, so you can focus on what's important.